The best software for managing board meetings offers a secure digital environment for all documents and activities associated with meetings. This allows directors to focus on governance and strategic oversight and reduces the risk of hacking, data leaks or confusion caused by email that is not secure.
With centralized access to all important meeting files and equipment, board members are able to spend less time on prep tasks like organising and re-reading https://boardmanagement.net/different-types-of-decision-making-software-you-can-use/ books on board, and more time in meetings with their colleagues. The best board portals let you easily create agendas, creation as well as voting and recording minutes. Users can also take advantage of collaborative tools, like live videoconferencing in real-time and document editing shared with others to facilitate productive discussions in the boardroom.
A good board portal must be user-friendly and provide a variety of pricing and plan options for all types of companies. A common pricing structure is a subscription structure with different levels of service based on the number of users and the types of features provided. Contact potential vendors to inquire about any extra charges, such as extra data storage or ongoing training.
Once you’ve experienced the benefits of a board portal and the improved efficiency that comes with it, you should consider expanding your solution to other departments within your organization. Memorial Health System, for example, uses BoardEffect to manage numerous internal committees as well as groups that go beyond their board of directors. This helps them deliver efficiencies to an even larger audience, which includes foundations, staff, and event committees.