When conducting a remote board meetings, it’s important to establish a proper structure to keep the discussion efficient and on track. This is simpler when participants have an agenda that is a guideline for them throughout the meeting. It is also helpful to distribute the agenda and any documents that go along with it to attendees via an online board portal that is secure prior to the meeting so that they can note down, add items and review before the meeting starts.
Another method to ensure an effective remote board meeting is to avoid distractions as much as is possible. Ideally, participants should join the call in a quiet home or office setting that doesn’t have lots of distracting noises. This will decrease the likelihood that they’ll lose focus and miss the important points being discussed in the call.
It’s also an excellent idea to request the participants to muffle their microphones if they’re not speaking, to reduce distracting background noise. Lastly, the designate minute-taker should be sure to take note of all motions verbatim, together with the person who initiated the motion and the person who backed it. This is vital for discover this info here keeping an accurate record of the meeting that can be used for reference or legal purposes years down the road.
Finally, it’s important to stick to the time limit you set for each agenda item to prevent the meeting from running in a way that isn’t needed. You can promote an efficient meeting by encouraging participants to place ad-hoc issues in a parking space so they don’t disrupt the main discussion.