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Board meetings are among the most valuable things that your board can do for your organization. In reality, they can help you make decisions faster improve productivity and time management capabilities, boost collaboration and bring your business closer to its goals.
But, they can also be lengthy, confusing and boring. This is because many boards don’t have a proper structure, schedule of meetings or agenda in place, and even if they have them, they’re not usually organized in a way that ensures maximum engagement and efficiency.
A key to a successful board meeting is having an agenda that clearly lays out the purpose of the meeting, and also provides all necessary documentation in advance of the session. It is important to limit the number of items on the agenda and to avoid reusing items from one meeting into the next.
Make sure to focus on issues and problems of a strategic nature instead of ones that are strictly operational. This will allow you to make use of the diverse skills and interests of board members, which will allow for a more lively discussions.
The board should be given the opportunity to discuss and vote on strategies that can move your organization closer to its goals by defining and analyzing specific metrics to measure the progress. This can be done by assigning ‘KPIs’ to each strategy, such as the retention rate of donors or clients and acquired revenue levels. Concentrating these discussions on the most critical issues that your company faces will maximize the value of each and every minute of your board meetings.